Cloud computing has been involved in the HR process for some time now. So much so that HR processes are impossible to be walked through without any mention of cloud technology. Even though the buzz about cloud technology has been hitting organizations, some companies are hesitant to embrace it. Unaware of the benefits of cloud computing and how it might play a vital role in the future as a business asset, the skepticism is understandable.
Cloud computing refers to the usage of configurable resources such as storage, software development platforms, and storage over the internet. The hardware or backend is handled by the cloud vendor in a computing model while services are paid for. This scalable service's main advantage is that the user does not have to build the infrastructure or maintain it, which is how an organization can save IT costs. This model of information technology is known to help small businesses that do not have the financial power to match the larger enterprises.
A study titled Cloud Computing Benefits concludes, "These cloud computing services offer different benefits, for example, data access anytime anywhere benefits, cost-saving benefits, scalability benefits, security benefits, energy-saving benefits, and environmental benefits." Cloud computing has many benefits in HR process, underneath are new benefits that an organization should consider if hesitant.
Flexibility: Catering to an always mobile audience, the company needs instant access to vital information and tools to remain relevant. Embracing cloud-based HR eliminates paperwork associated with HR processes and makes them responsive and agile. Cloud also provides an easy way to manage the workforce when working out from different locations.
Innovation: As the HR processes evolve, they manifest changes. Unlike on-premise software, which is much more demanding of people's presences like developer and service executives, the cloud supports innovation. The implementation of software innovation is quicker with cloud in play as the changes are adopted automatically through updates without disrupting anyone's day. Apart from saving money and time, choosing the latest innovation will help organizations stay ahead of the curve through automatic system upgrades.
Cost Efficient: Businesses grow as the profit margins increase, the reason why the C-suite of the companies are worried about improving the quality of HR practices. In the long term aspect, cloud is easy to implement and upgrade and is a low maintenance tech, which results in saving money. Saving cost is the natural corollary of the benefits the cloud offers to the organizations. It is noticed that several companies moved to cloud for this reason and later recognized other benefits of the cloud.
Data Security: Since all the HR operations are data-driven, it is essential to protect that data. The data that is kept in the HR department store is highly confidential, consisting of deposit information, security numbers, etc. The skepticism about cloud technology is understandable. However, the security measures are embedded in cloud technology to protect the data by security information at its core when the technology is developed.
Other Benefits: The softwares being used in HR help humans to some extent with their dated functionality, which result in most of the work being done manually. With humans involved in so many processes, one can't eliminate the possibility of human errors like poor judgment, personal prejudice, or miscommunication. These errors cost money to companies, but with cloud-based technologies, the organizations can avoid these human fallacies and take informed data-based decisions. Cloud being involved in all the talent acquisition process from screening to hiring, results in a most suitable candidate as an employee of the firm.
Recruitment is an essential part of the HR process, and with a massive number of candidates involved the process is complicated. Recruitment requires much communication between the departments, which makes it even more time-consuming. Adopting cloud-based recruitment solutions, the entire process of hiring from scouring to selecting is streamlined. A study concludes, "Large businesses that adopted SaaS gained higher benefits in the dimension of cost-saving." With the cloud, an integrated platform manages all the aspects of the talent acquisition process with minimal human efforts, primarily saving time and resources and resulting in an efficient employment process.